Vietnamese woman paddling in old town in Hoi An city, Vietnam. Hoi An is situated on the east coast of Vietnam. Its old town is a UNESCO World Heritage Site because of its historical buildings.

Article 13. Overseas issuance and renewal of diplomatic passports and official passports overseas

Article 13. Overseas issuance and renewal of diplomatic passports and official passports overseas

  1. A diplomatic passport or an official passport shall be issued or renewed abroad for:

a/ A person whose diplomatic passport or official passport is lost or damaged, runs out of pages or becomes expired during a working trip abroad;

b/ A person being a member of an overseas Vietnamese representative mission or being an overseas correspondent of a Vietnamese press or news agency, provided that his/her position is changed;

c/ A person residing abroad and appointed as a member of an overseas Vietnamese representative mission or an overseas correspondent of a Vietnamese press or news agency;

d/ Spouse or an under-18 child who is on visit to or accompanies, or an overseas newborn of, a member of an overseas Vietnamese representative mission or an overseas correspondent of a Vietnamese press or news agency.

  1. An applicant for a passport or for renewal of his/her passport shall submit a declaration form filled with sufficient information, 2 portrait photos and relevant papers specified in Clause 3 of this Article to an overseas Vietnamese representative mission.
  2. Papers related to overseas issuance or renewal of a diplomatic passport or an official passport include:

a/ Assignment decision or written permission of a competent agency or person for a person to go abroad, clearly identifying the person eligible for the passport issuance or renewal for the persons specified at Points a and d, Clause 1 of this Article; a copy or duplicate of birth certificate, for overseas newborns;

b/ Document of a competent agency and person on appointment of or change of working position, for the persons specified at Points b and c, Clause 1 of this Article;

c/ Diplomatic passport or official passport that remains valid for less than 12 months, for application for passport renewal;

d/ Latest diplomatic passport or official passport; in case the passport is lost, a notice thereof to an overseas Vietnamese representative mission is required.

  1. A responsible person shall receive the application, portrait photos and relevant papers; check information therein with that in the national database on exit and entry of Vietnamese citizens; take photos and collect fingerprints of first-time applicants for passports with embedded electronic chips; and issue a written appointment stating the date of notification of application processing results.
  2. Within 5 working days after receiving the application, an overseas Vietnamese representative mission shall issue or renew the passport, issue a diplomatic note for visa application and notify results; in case additional time is needed for verification or in case of refusal to renew the passport, the mission shall issue a written reply, clearly stating the reason, and send a notice thereof to the Consular Department of the Ministry of Foreign Affairs if the mission’s system is not yet connected with the national database on exit and entry of Vietnamese citizens.