Vietnamese woman carrying fruits for sale in Hoi An town, Vietnam.

Article 15. Issuance of ordinary passports in the country

Article 15. Issuance of ordinary passports in the country

  1. A passport applicant shall submit a declaration form filled in with sufficient information, 2 portrait photos and relevant papers specified in Clause 2 of this Article; produce his/her people’s identity card, citizen identity card or passport that remains valid.
  2. Papers related to the issuance of an ordinary passport in the country include:

a/ A copy of birth certificate or duplicate of birth certificate, for under-14 persons;

b/ Latest ordinary passport, for persons who have obtained passports; in case the passport is lost, a report on passport loss or a notice of receipt of passport loss report issued by a competent agency specified in Article 28 of this Law is required;

c/ A copy of people’s identity card or citizen identity card, for persons whose personal information changes compared to that in their latest passports;

d/ Certified copies of papers granted by competent Vietnamese agencies proving the at-law representative of a person who has lost his/her civil act capacity, a person with difficulties in perceiving and controlling his/her acts specified in the Civil Code or an under-14 person. For uncertified copies, their originals are required for checking.

  1. First-time passport application procedures shall be carried out at immigration office of the provincial-level Department of Public Security of the locality where the applicant registers his/her permanent residence or temporary residence; or at the immigration office of the provincial-level Department of Public Security, which is convenient for the applicant, for those with citizen identity cards.
  2. A first-time passport applicant may carry out procedures at the Immigration Department of the Ministry of Public Security if:

a/ There is a hospital’s letter of introduction or request for overseas medical examination and treatment;

b/ There are grounds for concluding that his/her overseas relative was hit by an accident, sick or dead;

c/ There is a written request of his/her direct managing agency, for cadres, civil servants, public employees, officers, non-commissioned officers, professional military personnel, workers and public employees in the armed forces and persons working in cipher organizations; or,

d/ For a humanitarian or emergency reason as decided by the head of the Immigration Department of the Ministry of Public Security.

  1. Passport application procedures from the second time onward shall be carried out at immigration offices of provincial-level Departments of Public Security which are convenient for applicants, or the Immigration Department of the Ministry of Public Security.
  2. A responsible person shall receive a passport application, portrait photos and relevant papers; check information therein with that in the national database on exit and entry of Vietnamese citizens; take photos and collect fingerprints of the first-time applicant for passport with embedded electronic chips; and issue a written appointment stating the date of notification of application processing results.
  3. Within 8 working days after receiving a passport application, the immigration office of the provincial-level Department of Public Security shall notify processing results to the applicant. Within 5 working days after receiving an application, the Immigration Department of the Ministry of Public Security shall notify results to the applicant. For the cases specified in Clause 4 of this Article, the time limit for processing the application is 3 working days from the date of application receipt. In case of refusal to issue a passport, the immigration department shall issue a written reply, clearly stating the reason.
  4. A passport applicant shall pay delivery service charge if he/she wishes to receive his/her passport at a location other than that specified in Clause 7 of this Article.