Vietnam visa approval letter

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What is a Vietnam Visa Approval Letter?

The Vietnam Visa Approval Letter is an official document issued by the Vietnam Immigration Department (Vietnam Ministry of Public Security) to travelers visiting Vietnam. This document serves as official permission, allowing its holders to board flights to Vietnam and get their visas stamped onto their passports upon arrival at a Vietnam airport. It is important to note that the Visa Approval Letter is not a visa itself; it is a necessary document for obtaining a visa on arrival for Vietnam.

What Does a Vietnam Visa Approval Letter Contain?

A Vietnam Visa Approval Letter includes the following information:

  • A statement allowing its holder(s) to enter Vietnam and obtain a visa stamp at a Vietnam airport.
  • Details of the individuals permitted to enter Vietnam with this letter, including full name, passport number, date of birth, and nationality.
  • The authorized duration of stay in Vietnam.
  • Electronic signature of the Vietnam Immigration Department (different from the traditional red stamp used before).

Exemptions from Vietnam Visa Approval Letter

Travelers entering Vietnam with any of the following documents are not required to obtain a Visa Approval Letter:

  • A valid Vietnam visa, such as an eVisa.
  • A valid Permanent Residence card for Vietnam.
  • A valid Vietnam temporary residence card.
  • A valid Vietnam 5-year visa exemption certificate.
  • A valid APEC Travel Card that covers Vietnam.
  • Those entering Vietnam under bilateral or unilateral Vietnam visa exemption agreements.

Conditions for Obtaining a Vietnam Visa Approval Letter

To obtain a Vietnam Visa Approval Letter, travelers must meet the following conditions:

  • Have sponsorship from a legally established and operating company in Vietnam, which can be a foreign-invested company, a State-owned company, a representative office of a foreign trader, a tour company in Vietnam, etc.
  • Not be listed on the Vietnam Immigration Blacklist.

Types of Vietnam Visa Approval Letters

Vietnam Visa Approval Letters are categorized based on the purpose of the visit and the place of getting the visa stamped:

By Purpose of Visit:

  • Tourist visa approval letter.
  • Business visa approval letter.
  • Family-visit visa approval letter.

By Place of Getting Visa Stamped:

  • Visa on arrival approval letter.
  • Embassy visa approval letter.

Validity and Cost of Vietnam Visa Approval Letter

  • Vietnam Visa Approval Letters can be valid for 10 to up to 90 days, depending on the purpose of the visit (tourist or business) and the detailed itinerary in Vietnam.
  • The Visa Approval Letter itself is issued for free. However, the sponsoring company in Vietnam covers the charges for preparing the documents and completing the visa approval letter procedure.
  • Visa approval letter holders need to pay a visa stamping fee, which is USD 25 for a single entry visa or USD 50 for a multiple entry visa valid for up to 90 days.

Required Documents for Vietnam Visa Approval Letter

The required documents for a Vietnam Visa Approval Letter vary based on the purpose of entry:

For Business Visa Approval Letter:

  • Certified copy of Business Registration Certificate.
  • Vietnam entry application form (Form NA2).
  • Introduction form with sample signature and seal of the sponsoring company (Form NA16).
  • Copy of Foreigner’s Passport.
  • Other documents as requested.

For Tourist Visa Approval Letter:

  • Certified copy of Business Registration Certificate.
  • Vietnam entry application form (Form NA2).
  • Introduction form with sample signature and seal of the sponsoring company (Form NA16).
  • Copy of the Passport of the Foreigner visiting Vietnam.
  • Copy of the Passport of the Family Member of the Foreigner visiting Vietnam with a valid residence permit in Vietnam.
  • Other documents as requested.

For Family Visit Visa Approval Letter:

  • Certified copy of Business Registration Certificate.
  • Vietnam entry application form (Form NA2).
  • Introduction form with sample signature and seal of the sponsoring company (Form NA16).
  • Copy of Foreigner’s Passport.
  • Detailed itinerary in Vietnam.
  • Other documents as requested.

How to Obtain a Vietnam Visa Approval Letter?

The process to obtain a Vietnam Visa Approval Letter is conducted online by the sponsoring company through its account on the Public Service Portal, Ministry of Public Security. If you cannot find a sponsor company for your leisure trip to Vietnam or if your sponsor company is unfamiliar with the process, feel free to reach out to us for assistance.

Processing Time for Vietnam Visa Approval Letter

The processing time for a Vietnam Visa Approval Letter depends on the type of visa and how quickly it is needed:

For processing a Vietnam tourist visa on arrival letter:

  • Typically takes 7 to 10 working days.
  • Can be expedited to 3 to 5 working days or even same day in case of emergencies.